How to bind and submit a project

This document is updated from time to time. The most recent version can be found on the WWW at URL http://www.pums.cam.port.ac.uk/projects/docs/projbind.htm

This document is relevant to the following project units: PJE30, PJS30, PJ45P and others mutatis mutandis.

This version dated 8 April 2008

Introduction

This document specifies the procedure that you must go through to complete your final year or MSc project report and submit it. The procedure is in five steps:

  1. Collect front and back covers from the school office.
  2. Print your name, title and project unit code on the front covers.
  3. Arrange to have copies of your report bound.
  4. Complete a Project Submission Form.
  5. Submit two copies of the bound report, plus the Project Submission Form, to the CAM Admin Office.

These steps are described in more detail below.

Step 1. Collect covers from the office

Red stiff card covers are available from the Computing and Mathematics Admin Office in Lion Gate Building. Front covers are pre-printed with the University's logo and other standard information. These covers will be available:

Different front covers are available for different degrees, viz.:

It is vitally important that you collect the correct cover for your degree.

The CAM office will ask for your degree when you collect. Back covers are blank.

Step 2. Print your name, title and project unit code on the cover

This step is in two parts:

Step 2a. Generate a paper copy of your cover

  1. Download and open the Microsoft Word document http://www.pums.cam.port.ac.uk/projects/docs/projectcover.doc
  2. Replace the text <Put Your Title Here! (maximum of 3 Lines)> with your title
  3. Replace the text <Put Your Name Here!> with your name
  4. Replace the text <Put Your Project Unit Code Here!> with the code for the particular project unit you are registered for
  5. Replace the text <Put Your Supervisor's Name Here!> with the name of your supervisor (e.g. Dr Jim Briggs)
  6. Print the document on a laser printer
  7. If you want to save it then be sure to save it in your own directory

Things to remember:

  • Make sure that your title is no longer than three lines
  • Make sure your name fits on one line!
  • Make sure you spell your supervisor's name correctly and that you get their title correct
  • Do NOT change the font or size!
  • Do NOT change the page layout!

Step 2b. Photocopy it onto the card cover

Using a photocopier, copy your paper cover onto the pre-printed red card front covers (two copies, remember). (If you have your own printer, you might find it possible to print directly onto the card.)

Step 3. Arrange to have your report bound

It is then your responsibility to get your reports bound before you hand them in. The binding can either be a plastic comb binding (if you are unsure what this looks like, check previous dissertations held in the Frewen Library) or a "perfect binding".

The CAM Admin Office will no longer bind projects. Alternative places are Anglesea Stores or the Copy Shop in the Union Building . Most good printing/copying shops offer this service

Step 4. Complete a Project Submission Form

Project Submission Forms are available from the CAM Admin Office.

Projects will not be accepted for hand-in unless accompanied by a completed submission form. You must sign and date the plagiarism declaration on this.

Step 5. Submit your report and Project Submission Form to the CAM Admin Office

On the deadline date, submit two copies of your completed and bound report. You also need to submit an electronic copy of your report on CD; your hand-in will not be accepted without it.

If your project is PJE30, attach CDs containing your artefact to the inside back covers of your paper reports. (You will therefore be handing in three CDs in all).

Normal arrangements for the submission of coursework apply.

Deadline dates are stipulated in the document Key Project Dates, which can be found online at http://www.pums.cam.port.ac.uk/projects/projdates.htm.

Other points to note

  1. After the examination process is complete one copy will go to your supervisor, the other may be lodged in the University Library. If you are doing your project for an external client, it is customary to provide them with a copy of your final report (in addition to any other deliverables that you may have provided during the course of the project). If you want such a copy, and/or one for yourself, it is your responsibility to produce and bind it/them according to the standard requirements.
  2. Remember you are not the only person likely to use the University's lab facilities in the days approaching the deadline. Don't leave things to the last minute: make allowances for delays and catastrophes. Keep backups of your work.
  3. The Department has regulations and recommendations on the form and content of your report. See the separate document How to write up a project for details.

Confidentiality

In very exceptional circumstances, a project report may be classified as confidential. Such project reports will not be lodged in the University Library.

For a project report to be classified as confidential, the student must obtain the written agreement of the unit co-ordinator (currently Penny Hart for PJE30 and PJS30; Ivan Jordanov for PJ45P) that at least one of the following criteria are met:

  1. A national security classification applies to the project report.
  2. The report unavoidably contains material that is "commercial in confidence" that would seriously disadvantage a company if it were in the public domain.

In all cases, it is preferable in the interests of academic discourse that students write their reports in a way that does not impinge confidentiality concerns. The advice of the supervisor should be obtained in order to establish whether a satisfactory report can be written without including confidential information. The procedure above should be seen as very much a last resort.

Note that project reports that are classified as confidential may still be read by the following people: the supervisor, the moderator, a third marker (in the event of disagreement on the mark between the supervisor and moderator), an external examiner, the Head of Department (in the event of suspected plagiarism or other malpractice), the Chairman of any relevant Board of Examiners. This list is not completely inclusive since other University regulations or procedures or force majeure may apply.